Budget and Monitoring Assistant Vacancy-Job Ref: EJGRIOM/0909/202662

Budget and Monitoring Assistant Vacancy-Job Ref: EJGRIOM/0909/202662

Athens (Greece)

Job Description
Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Under the overall supervision of the Head of the Resources Management, the guidance of Compliance Officer and direct supervision of the Senior Budget Associate, in close coordination with IOM Regional Office in Brussels and relevant units within the Country Office in Greece, the successful candidate will be providing support on monitoring and reporting functions for the Country Office in Greece.

1. Regularly prepare financial analysis, monitoring and risk reports, including commitments and staff cost allocation for Project Managers, assisting them in budget monitoring and verification of expenses.
2. Assist in the activation / revision of the projects in the ERP systems (WAVE) – ensuring that all new projects are being activated in PRIMA promptly and for revision/extension of existing projects are being updated in both WAVE and PRIMA and liaise with relevant Manila Administrative Center Units.
3. Perform recording of expenses in WAVE system in compliance with IOM’s Financial Management Rules and Procedures and ensure that supporting documents and other requirements are gathered and complete according to the instructions.
4. Assist in the monthly clearing of unallocated expenses (Cost Center clearance).
5. Keep records of entries and assist in complete and proper archives.
6. Assist in providing of cost allocation (projectization) of common office expenses as per Financial
Management Rules and using unit’s templates, as well as provide projectization and financial
forecast to the supply management unit/s, in coordination with Project Managers.
7. Assist in preparation of monthly cost allocation (projectizations) and projection for all Mission
staff, in coordination with Project Managers and HR with final approval of HoRM and CoM to ensure
proper allocation within the projects and ensure the timeline is being followed.
8. Cooperate with HR colleagues to ensure that staff salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.

9. Perform other related duties as may be assigned.

Required Qualifications and Experience

Education

Bachelor’s degree (or equivalent or higher) in Business Administration, Finance, Management, Accounting or a related field from an accredited academic institution with at least two years of relevant professional experience; or

High school degree/certificate with at least four years of relevant professional experience.

Knowledge/ certification of IPSAS an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Flexible for relocation to Athens, if needed, and/or mobile to travel;

Progressive experience in a similar function;

Work experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting an advantage.

Skills

Detail-oriented and a good track record;

Proficient in a Microsoft Office environment, including extensive use of Microsoft;

Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage;

Excel and comfort with learning new software and project reporting tools.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM’s official languages (English, French, Spanish).

For this position, fluency in English and Greek (written and oral) is required

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
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